The Consolidated Occupancy Report gives you a comprehensive breakdown of your facilities’ occupancy for a date you define, including total occupancy and unrentable, complimentary, reserved, vacant, and occupied units.

Trailing day data: This report is built on trailing day data, meaning it can only be generated up to the prior day and not for the current day. Using trailing day data allows for static data and guarantees data completion and accuracy.

You can find the report at the Corporate Level of your software by clicking on the Reports tab. Expand the Occupancy section and select the date for which you want to run the report.

If you have facility groups set up, you can choose a group for which to run the report or run the report for all facilities on your account.

Click Generate Report to run the report now or Email Report to receive a link to the report in your email.

Columns

Hover over the column headers to see more details about what data is in each column.

Name - Facility name

Link - Link to individual facility report

TOT - Total Unit Count

#U - Unrentable Unit Count

#C - Complimentary Unit Count

#R - Reserved Unit Count

#V - Vacant Unit Count

#O - Occupied Unit Count

%O - Percent of Total Occupied Units (#O/TOT)

Tier $ - Total expected revenue from all units at Tier Rent Rate (Tier RT * TOT)

VAC $ - Total potential revenue from vacant units at Unit Rent Rate (Rate * #V)

OCC $ - Total actual revenue from occupied units at their Actual Rent Rate(s)

TOT SF - Total square footage of all units (SF*TOT)

OCC SF - Total square footage of Occupied Units (SF* #O)

O SF % - Occupied square footage percent (OCC SF / TOT SF)

Tier $/SF - Expected dollar per square foot for all units at Tier Rent Rate (Tier $/ TOT SF)

OCC S/SF - Actual dollar per square foot for Occupied Units at Actual Rent Rate (OCC $ /OCC SF)

% EO - % of Economic Occupancy: Percent of Total Scheduled Rent realized from Occupied Units (Occupied Revenue/Total Scheduled Revenue)

Each category is exclusive for Unit Occupancy and Square Foot Occupancy, meaning a unit will only be counted towards one category. To ensure consistency with the rest of FMS, we have the following priority list:

• Complimentary
• Occupied
• Reserved
• Unrentable
• Vacant

If a unit falls into two or more of these categories, it is treated as the top-most category (Ex: If it is complimentary + occupied, it is treated as complimentary. If it is occupied+unrentable, it is treated as occupied. Some combinations don't make sense (Ex: occupied + vacant), but any combination that does make sense will be handled with this logic.

Export data

You can export the report as a PDF, Excel, or CSV file and choose to export all facility reports or a company table.

• Export All Facility Reports - This option shows a chart of each facility and the consolidated occupancy of each unit type.
• Export Company Table - This option shows consolidated occupancy at the facility level.