The Daily Summary report provides a comprehensive snapshot of your facility's daily operations, including move-ins and move-outs, payment activity by payment type, aged receivables, running trends, and key performance metrics. This report is essential for daily reconciliation, monitoring facility performance, and maintaining operational oversight.

How to Use This Report

The Daily Summary report is designed to help you:

• Track daily activity – Monitor move-ins, move-outs, and rental activity for any day or date range
• Reconcile daily payments – Review all payments received by payment type (cash, check, credit card, ACH, money order)
• Monitor aged receivables – Track delinquent accounts by aging category (0-30, 31-60, 61-90, 91+ days)
• Compare performance trends – View running totals for collections, occupancy, and receivables compared to prior periods
• Plan next-day operations – See scheduled move-outs and expiring reservations for tomorrow
• Audit transactions – Review detailed payment information including unit, tenant name, amount breakdown, and balance

✅ Pro tip! Run this report daily as part of your closing procedures to verify all transactions, identify discrepancies, and ensure accurate record-keeping. Many operators use this report for end-of-day drawer reconciliation.

✅ Pro tip! Pay close attention to the Aged Receivables section—tenants in the 91+ days category should be prioritized for collections or delinquency action to minimize bad debt.

✅ Pro tip! Use the Running Trends section to compare your current performance against the same day in prior months and years. Significant deviations may indicate seasonal patterns, operational issues, or opportunities for improvement.

Understanding the Report Sections

The Daily Summary report is organized into multiple sections that provide both high-level metrics and detailed transaction data:

Running Trends

Historical comparison data showing performance over time:

• Thru [Date] – Each row represents data "through" that date in the specified month/year
• Collections – Total collections (payments received) through the specified date
• Running Total – Cumulative total of all receipts through the specified date
• End of Month – Total collections received by the end of that month
• Vacant Units – Number of vacant units as of that date
• Vacant Rent – Total potential monthly rent from vacant units
• Vacant SqFt – Total square footage of vacant units
• Total Sq Ft – Total square footage at the facility
• Receivable – Total accounts receivable (tenant balances owed) as of that date
• Rent – Total monthly rent from occupied units as of that date

The Running Trends section displays data for:

• Current month to date
• Same date in previous months of the current year
• Same date in prior years (typically 3-4 years of history)

Rentals / Vacates

Activity summary showing rental transactions:

• Type – Category of rental activity (Future Move Ins, Move Ins, Move Outs)
• [Report Date] – Number of transactions on the specific report date
• Past 7 Days – Number of transactions in the past 7 days
• Past 30 Days – Number of transactions in the past 30 days
• Since 1st of Month – Number of transactions month-to-date
• Since 1st of Quarter – Number of transactions quarter-to-date

Prior Years' Collections

Comparison of collections for the same period in previous years:

• Period – Year and date range
• Total – Total collections received during that period

This section helps identify year-over-year trends and seasonal patterns in payment activity.

Facility Overview (Key Metrics Box)

Current facility statistics as of the report date:

• [Number] Units Total – Total unit count at the facility
• Total Occupied – Number and percentage of occupied units, total rent, square footage occupied, and percentage of total square footage
• Total Vacant – Number and percentage of vacant units, potential rent, vacant square footage, and percentage of total square footage
• Move Outs for tomorrow – Number of scheduled move-outs for the next day
• Reservations expiring tomorrow – Number of reservations expiring the next day
• People on waiting list – Number of prospective tenants on the waiting list
• Insurance MTD, YTD, LY – Insurance revenue month-to-date, year-to-date, and for the same period last year

Aged Receivables

Breakdown of outstanding tenant balances by age:

• Aged – Aging category (0-30 days, 31-60 days, 61-90 days, 91 or more days)
• Tenants – Number of tenants in each aging category
• Units – Number of units with balances in each aging category
• Total A/R – Total accounts receivable amount in each aging category

This section helps prioritize collections efforts and identify delinquency trends.

Move Ins / Move Outs

Detailed list of move-in and move-out transactions for the report date:

• Unit – Unit number
• Type – Unit type (Storage, RV, Parking, etc.)
• In / Out – Whether this is a move-in or move-out transaction
  • Additional move-in details may include promotional information (e.g., "Move in promo: 1st month at 50%").
• Size – Unit dimensions
• Floor – Floor level or location
• Access – Access type (Indoor, Outdoor)
• Door – Door type (Roll Up, Swing, None)
• Rental Dates – Move-in date or last occupied date
• Balance – Current account balance (negative indicates a credit or a prepayment)
• Source – Lead source for the rental (Walk-in, Website, Call Center, etc.)

All Payments Total

Summary row showing payment totals for the report date:

• [Date] Payments – Total payments received
• Rent – Portion applied to rent charges
• Fee – Portion applied to fees
• Sales Tax – Sales tax collected
• Insurance – Portion applied to insurance charges

Payment Sections by Type

The report breaks down all payments by payment method, with identical column structures for each.

Each payment section includes:

• Unit – Unit number for the payment
• Tenant – Tenant name
• Total – Total payment amount
• Rent – Amount applied to rent
• Fee – Amount applied to fees
• Sales Tax – Sales tax portion
• Insurance – Amount applied to insurance
• Paid Thru – Date the rent is paid through after this payment
• Balance – Account balance after the payment (negative indicates credit or prepayment)

Credits / Waives

Account adjustments issued for the report date:

• Unit – Unit number
• Tenant – Tenant name
• Total – Total adjustment amount
• Rent – Credit or waive applied to rent
• Fee – Credit or waive applied to fees
• Sales Tax – Credit or waive applied to sales tax
• Insurance – Credit or waive applied to insurance
• Paid Thru – Date paid through after adjustment
• Balance – Account balance after adjustment

Using the Daily Summary for Reconciliation

The Daily Summary report is an essential tool for end-of-day reconciliation:

1. Verify payment totals – Confirm the "All Payments Total" matches your cash drawer, card terminal, and bank deposits
2. Check payment breakdowns – Review each payment type section to ensure all transactions are recorded correctly
3. Review move-in activity – Verify all move-ins are documented with correct source attribution
4. Monitor credits and waivers – Ensure all adjustments are properly authorized and documented
5. Track aged receivables – Identify tenants requiring follow-up or delinquency action
6. Compare to running trends – Flag unusual variances from historical performance

For more detailed payment information, see the Payments by Type Detail report. For comprehensive facility performance metrics, review the Management Summary report.