The Daily Summary report provides a comprehensive snapshot of your facility's daily operations, including move-ins and move-outs, payment activity by payment type, aged receivables, running trends, and key performance metrics. This report is essential for daily reconciliation, monitoring facility performance, and maintaining operational oversight.
How to Use This Report
The Daily Summary report is designed to help you:
Track daily activity – Monitor move-ins, move-outs, and rental activity for any day or date range
Reconcile daily payments – Review all payments received by payment type (cash, check, credit card, ACH, money order)
Monitor aged receivables – Track delinquent accounts by aging category (0-30, 31-60, 61-90, 91+ days)
Compare performance trends – View running totals for collections, occupancy, and receivables compared to prior periods
Plan next-day operations – See scheduled move-outs and expiring reservations for tomorrow
Audit transactions – Review detailed payment information, including unit, tenant name, amount breakdown, and balance
Run this report daily as part of your closing procedures to verify all transactions, identify discrepancies, and ensure accurate record-keeping. Many operators use this report for end-of-day drawer reconciliation.
Pay close attention to the Aged Receivables section—tenants in the 91+ days category should be prioritized for collections or delinquency action to minimize bad debt.
Use the Running Trends section to compare your current performance against the same day in prior months and years. Significant deviations may indicate seasonal patterns, operational issues, or opportunities for improvement.
Understanding the Report Sections
The Daily Summary report is organized into multiple sections that provide both high-level metrics and detailed transaction data:
Running Trends
Historical comparison data showing performance over time:
Thru [Date] – Each row represents data "through" that date in the specified month/year
Collections – Total collections (payments received) through the specified date
Running Total – Cumulative total of all receipts through the specified date
End of Month – Total collections received by the end of that month
Vacant Units – Number of vacant units as of that date
Vacant Rent – Total potential monthly rent from vacant units
Vacant SqFt – Total square footage of vacant units
Total Sq Ft – Total square footage at the facility
Receivable – Total accounts receivable (tenant balances owed) as of that date
Rent – Total monthly rent from occupied units as of that date
The Running Trends section displays data for:
Current month to date
Same date in previous months of the current year
Same date in prior years (typically 3-4 years of history)
Rentals / Vacates
Activity summary showing rental transactions:
Type – Category of rental activity (Future Move Ins, Move Ins, Move Outs)
[Report Date] – Number of transactions on the specific report date
Past 7 Days – Number of transactions in the past 7 days
Past 30 Days – Number of transactions in the past 30 days
Since 1st of Month – Number of transactions month-to-date
Since 1st of Quarter – Number of transactions quarter-to-date
Prior Years' Collections
Comparison of collections for the same period in previous years:
Period – Year and date range
Total – Total collections received during that period
This section helps identify year-over-year trends and seasonal patterns in payment activity.
Facility Overview (Key Metrics Box)
Current facility statistics as of the report date:
[Number] Units Total – Total unit count at the facility
Total Occupied – Number and percentage of occupied units, total rent, square footage occupied, and percentage of total square footage
Total Vacant – Number and percentage of vacant units, potential rent, vacant square footage, and percentage of total square footage
Move Outs for tomorrow – Number of scheduled move-outs for the next day
Reservations expiring tomorrow – Number of reservations expiring the next day
People on waiting list – Number of prospective tenants on the waiting list
Insurance MTD, YTD, LY – Insurance revenue month-to-date, year-to-date, and for the same period last year
Aged Receivables
Breakdown of outstanding tenant balances by age. This section follows the same logic as the Management Summary for aging. Please see the help article for Management Summary's Amount Due by Oldest Charge (Current Tenants) for more information.
Aged – Aging category (0-30 days, 31-60 days, 61-90 days, 91 or more days)
Tenants – Number of tenants in each aging category
Units – Number of units with balances in each aging category
Total A/R – Total accounts receivable amount in each aging category
This section helps prioritize collection efforts and identify delinquency trends.
Move Ins / Move Outs
Detailed list of move-in and move-out transactions for the report date:
Unit – Unit number
Type – Unit type (Storage, RV, Parking, etc.)
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In / Out – Whether this is a move-in or move-out transaction
Additional move-in details may include promotional information (e.g., "Move in promo: 1st month at 50%").
Size – Unit dimensions
Floor – Floor level or location
Access – Access type (Indoor, Outdoor)
Door – Door type (Roll Up, Swing, None)
Rental Dates – Move-in date or last occupied date
Balance – Current account balance (negative indicates a credit or a prepayment)
Source – Lead source for the rental (Walk-in, Website, Call Center, etc.)
All Payments Total
Summary row showing payment totals for the report date:
[Date] Payments – Total payments received
Rent – Portion applied to rent charges
Fee – Portion applied to fees
Sales Tax – Sales tax collected
Insurance – Portion applied to insurance charges
Payment Sections by Type
The report breaks down all payments by payment method, with identical column structures for each.
Each payment section includes:
Unit – Unit number for the payment
Tenant – Tenant name
Total – Total payment amount
Rent – Amount applied to rent
Fee – Amount applied to fees
Sales Tax – Sales tax portion
Insurance – Amount applied to insurance
Paid Thru – Date the rent is paid through after this payment
Balance – Account balance after the payment (negative indicates credit or prepayment)
Credits / Waives
Account adjustments issued for the report date:
Unit – Unit number
Tenant – Tenant name
Total – Total adjustment amount
Rent – Credit or waive applied to rent
Fee – Credit or waive applied to fees
Sales Tax – Credit or waive applied to sales tax
Insurance – Credit or waive applied to insurance
Paid Thru – Date paid through after adjustment
Balance – Account balance after adjustment
Using the Daily Summary for Reconciliation
The Daily Summary report is an essential tool for end-of-day reconciliation:
Verify payment totals – Confirm the "All Payments Total" matches your cash drawer, card terminal, and bank deposits
Check payment breakdowns – Review each payment type section to ensure all transactions are recorded correctly
Review move-in activity – Verify all move-ins are documented with correct source attribution
Monitor credits and waivers – Ensure all adjustments are properly authorized and documented
Track aged receivables – Identify tenants requiring follow-up or delinquency action
Compare to running trends – Flag unusual variances from historical performance
For more detailed payment information, see the Payments by Type Detail report. For comprehensive facility performance metrics, review the Management Summary report.