The Occupancy Report helps you track occupancy metrics for your facility and unit groups across three categories
By Unit Occupancy
By Square Footage Occupancy
By Economic Occupancy
Each section first reports the numbers for the total facility view, then by unit type (Self Storage, Parking, Mailboxes, etc.). Finally, each type is subdivided into unit groups based on size and standard rate.
For Unit Occupancy and Square Foot Occupancy, each category is exclusive, meaning a unit will be counted only once. To ensure consistency with the rest of FMS, we have the following priority list:
Complimentary
Occupied
Reserved
Unrentable
Vacant
If a unit falls into two or more of these categories, it is treated as the top-most category (e.g., if they are complimentary+occupied, they are complimentary; if it is occupied+unrentable, it is occupied; if it is unrentable+vacant, it is unrentable). Some combinations don't make sense (e.g., occupied + vacant), but any that do should be handled with this logic.
Unit Occupancy
Total Units |
Total number of units in the facility for that grouping |
Occupied |
Number of units that are occupied and not complimentary |
% Occupied |
Occupied Units / Total Units as a percent |
Vacant |
Number of units which are vacant and not unrentable or reserved |
% Vacant |
Vacant Units / Total Units as a percent |
Reserved |
Number of units with pending reservations |
% Reserved |
Reserved Units / Total Units as a percent |
Complimentary |
Number of occupied units where the rent rate is $0 |
% Complimentary |
Complimentary Units / Total Units as a percent |
Unrentable |
Number of Units marked as unrentable and not occupied. |
% Unrentable |
Unrentable / Total Units as a percent |
You can dictate if dirty or damaged units would count as unrentable in your Corporate settings.
Square Foot Occupancy
Total Area |
Total Square Footage of all units for the group |
Occupied |
Square Footage of units that are occupied and not complimentary |
% Occupied |
Occupied Square Feet/ Total Square Feet as a percent |
Vacant |
Square Footage of units that are vacant and not unrentable or reserved |
%Vacant |
Vacant Square Feet / Total Square Feet as a percent |
Reserved |
Square Footage of units with pending reservations |
% Reserved |
Reserved Square Feet / Total Square Feet as a percent |
Complimentary |
Square Footage of occupied units where the rent rate is $0 |
% Complimentary |
Complimentary Square Feet / Total Square Feet as a percent |
Unrentable |
Square Footage of units marked as unrentable and not occupied |
% Unrentable |
Unrentable / Total Units as a percent |
Economic Occupancy
Std Rate / SQ FT (AVG) |
The Standard Rate for that group per one square foot |
P Std Revenue |
The potential rent if all occupied and complimentary units were being charged the Standard Rate |
P Std Gross |
The potential rent if all units were being charged the Standard Rate |
Avg Rate |
The actual average amount that occupied and complimentary units are being charged |
Avg Rate SQ FT |
The average rate per square foot for that group |
Rent |
The rent for the occupied and complimentary units combined |
P Gross Revenue |
The potential gross rent if all units were being charged at the Average Rate. |
OCC Variance |
Rent (minus) Potential Standard Rent |
P OCC Variance |
Potential Rent (minus) Potential Standard Rent |
STD= Standard, or based on the Standard Rate.
P= Potential, either based on maximizing occupancy to 100% or maximizing rental rates to the standard rate.